BTVA Content Guidelines

How to Request Content on BTVA


PROFESSIONAL VOICE ACTORS

A voice actor listed on BTVA who would like new/missing roles updated on their profile, OR, new actors wishing to be added to the site, should contact us using one of the following methods:
BTVA Contact Page.
• Send Direct Message to BTVA's Twitter page.
Create a BTVA account, login, and send a Private Message to the Web Admin (Foxwolf) via the site forums.
Note: Please be prepared to send us detailed role information, along with original high-resolution images (a text list of credits, particularly with incidental roles can also be helpful - but roles coupled with images will be given priority).


SITE VISITORS

A site visitor who would like to see a title not already on the site, OR, add missing characters to an existing title should go through the following request process:
Create a BTVA account, login, head to the forums Request Center, navigate to the appropriate category (TV, Movie, Video Game, Anime, etc) and click "New Thread".
• Read and follow the Demo Content Request Format below to create the necessary BTVA-sized images, and post the details in the new forum thread.*
• BTVA Team Contributors will review the request, provide feedback if necessary, and add the request to our content queue, before the title/characters are added to the site.
* Steps on how to 1. Crop Images; 2. Upload Images; 3. Post a Request; can be found at the end of this guide.

Note: The BTVA site is run by a handful of volunteers who contribute content in their spare time as a hobby. As such, we are continually active on an extensive and ongoing backlog of credits to add. Requests will be added to our queue and prioritized. We appreciate them and your patience. Thanks.


Demo Content Request Format


Title Details

Title: Space Jam: A New Legacy
US Release Date: July 16, 2021
Category: TV Show | Movie | Video Game | Short | Commercial | Ride/Attraction
Voice Director: [ no director info provided ]
Logo / Poster: Demo Logo Image
Category: TV, Shorts, Commercials, Rides
Dimensions: 150px width by 110px height
File Type: JPG, File Size: <19KB
Demo Poster Image
Category: Movies, Video Games
Dimensions: 150px by 210px
File Type: JPG, File Size: <19KB
Banner Image: Demo Banner Image
Dimensions: 600px by 240px, File Type: JPG, File Size: <100KB
NOTE: An ideal shot consists of as many of the main characters as possible.

Credit Image: Demo Banner Image
Dimensions: 640px by 360px (minimum height), File Type: JPG
NOTE: The credits should list all the voice actors and characters, along with any Additional Voices and Voice Director(s) where applicable.
Other than official Credit Images from the title, other acceptable sources include links to:
• Official press releases or title/production websites
• Social media announcements from voice actors, studios, crew members involved in the title production
• Reliable media sites like Variety, Hollywood Reporter, Deadline, NOT IMDb, Wikipedia, Anime News Network, etc.
Optional Fields: Provided the information is officially listed or in the credit image, the following can also be submitted: Voice Production (ie. voice recording studio), Animation Studio, Game Developer, etc.
Title Eligibility: Only officially released titles are eligible to be listed on BTVA - ie. major network/cable channels, theatrical releases, major streaming services, major game publishers, major distributor home releases, and the like. If you are uncertain, please contact a BTVA Team Member to confirm.

Character Images

Character images should be cropped to the below dimensions, high-resolution quality*, and sourced from original screen captures** (directly from title, trailers, clips), NOT from Google Images, Wikia, Fandom, other sites, etc.

• The character should be cropped from above the head to the body (anywhere between below-the-neck to the waist).
  All characters should be cropped consistently,
  eg. all head-to-neck, or all head-to-chest. NOT mix of head to neck/chest/waist.
• Only characters listed in the credit image or verified from the other acceptable sources above will be accepted.
• Dimensions: 210px by 240px, File Type: JPG, File Size: <19KB

Exceptions:
* Low quality sources are acceptable for older titles (eg. VHS) that don't have official HD/remastered digital media releases.
** Promo images can be used for newly announced titles before footage is released, OR, using official character art for video games.


EXAMPLE:


Original screenshot capture (click for full size)

High-resolution, crisp, sharp
quality image. Good to use.
Link to existing voice actor on BTVA: Jeff Bergman

Blurry, pixelly, low quality image. Unusuable.
The cropped image should never look worse than the original image.

Misproportioned, stretched horizontally. Unusuable.
A vertically stretched image is also unusuable.

Character is off center. Unusuable.

MORE EXAMPLES:


Original screenshot capture

Original screenshot capture

Original screenshot capture

Original screenshot capture

Original screenshot capture

Original screenshot capture

Original screenshot capture

Original screenshot capture

Cropped BTVA Size
VA: Eric Bauza

Cropped BTVA Size
If VA doesn't have BTVA profile, provide name and link to multiple image choices.
Zendaya Coleman [images]

Cropped BTVA Size
VA: Eric Bauza

Cropped BTVA Size
If character has no voice but appears in various media in a franchise, they can be assigned to No Voice Actor

Cropped BTVA Size
VA: Jeff Bergman

Cropped BTVA Size
VA: Fred Tatasciore

Cropped BTVA Size
VA: Eric Bauza

Cropped BTVA Size
VA: Candi Milo

Note: when listing the voice actors for the characters, if the title is an ANIME, please also list the Japanese actors and provide the original Japanese credits.

EXCEPTIONS:

Sometimes the only available screenshot of a character does not allow for a crop like the above examples. Therefore the below would be acceptable if no other shot can be sourced from the title - despite not falling under the "head-to-mid-body crop" guideline.


Original screenshot capture

Original screenshot capture

Original screenshot capture

Original screenshot capture

Cropped BTVA Size
Note: This would normally be unusuable as the crop only captures the face and no part of the body.

Cropped BTVA Size
Note: To convey the scale of a small character, fully head-to-toe crops are allowed.

Cropped BTVA Size
Note: The shot doesn't capture the full character's face and also blocked by surrounding characters.

Cropped BTVA Size
Note: Sometimes a character is far in the background and low resolution. Using a blurry full body shot is often the only option.

How to Crop Images


Any image editor that has a crop tool and can save files as JPGs can we used to create BTVA-sized images. Below are some free recommended software and online tools, along with how-to steps.


The crop tool typically looks like the above black "square" and the box around the character is the portion that is cut out aka cropped from the rest of the image. The box can be resized and moved anywhere within the image.

RESIZEIMAGE.NET (Online Tool Link)

Step 1: Click "Upload an image" button.
Step 2: In "Crop your image" select "Fixed Aspect Ratio" and set as "210:240".
Step 3: Click in the uploaded image and drag the rectangle around the area of the character you want cropped, resizing and moving as needed. Then click the "Crop" button.
Step 4: In "Resize your image", set the second and third text fields as: "210"x"240"px [/] Keep Aspect Ratio.
Step 5: In "Select the output image format" select "JPG".
Step 6: In "Optimize your image" select "Progressive compression". Click "Resize Image" button.
Step 7: Click "Download Image" link and save your to computer/device.

PIXLR.COM (Online Tool Link)
Step 1: Click "OPEN IMAGE" button.
Step 2: Select the "CROP & ROTATE" tool from the left toobar.
Step 3: Click "Select aspect ratio" and set width and height as "210" and "240" respectively.
Step 4: On the image, move and resize the white rectangle around the the character where you want it cropped. Then click the "APPLY" button.
Step 5: Click "SAVE" button. In the select "JPG" setting, set width and height as "210" and "240".
Step 6: Click "SAVE AS" button. Rename file as necessary, and save your to computer/device.

PHOTOSCAPE (Download Link)
Step 1: Upon opening Photoscape, select the top "Editor" tool (camera icon).
Step 2: Using the left navigation section, browse and load your image.
Step 3: Below the image, click the "Crop" option.
Step 4: In the "Crop Freely" dropdown menu, select "Assign Ratio/Size". Set width and height as "210" and "240" respectively.
Step 5: On the image, move and resize the white rectangle around the the character where you want it cropped. Then click the "Crop" button.
Step 6: Click "Save" button (lower right). Under "Options", adjust the "JPEG Quality" bar until the file size is 19KB or less.
Step 7: Click "Save as" button and save your to computer/device.

GIMP (Download Link)
Step 1: Upon opening GIMP, click the File->Open top menu option. Browse and open your image.
Step 2: In the left tools, under "Crop" select "Fixed Aspect ratio". Enter "210:240" in the text box below.
Step 3: Click on the image and drag the rectangle around the area of the character you want cropped, resizing and moving as needed. Then click inside the image to crop it.
Step 4: To resize, click the Image->Scale Image top menu option. Under "Image Size", set width and height as "210" and "240". Then click the "Scale" button.
Step 5: To save, click the File->Export As top menu option. At the bottom click "Select File Type (By Extension)" and choose "JPEG image". Then click "Export" button in the lower right.
Step 6: Set the "Quality" as "60". Then click the "Export" button to save your to computer/device.

NOTE : To crop the banner, logo/poster, and credit images, refer to the "Title Details" above and change the width and height dimensions accordingly.
NOTE #2: If you have trouble saving your cropped JPG images to be under 19KB with the above tools, you can use compressjpeg.com to compress the file size to be smaller.


How and Where to Upload Cropped Images


In order to be able to post images in the request forums, your cropped images will be need to first be uploaded to an image hosting website, then linked to in the request. Below are some recommended sites:

IMGUR (imgur.com)
GIFYU (gifyu.com)
IBB (ibb.co)


How to Post the Request in the Forums


Once you have all your cropped images, you are ready to make a request. Here are some previous requests from site members that have been completed; Example #1, Example #2, Example #3, Example #4.

Step 1: Log into the site and head to the Request Center forum.
Step 2: Click on the appropriate category of TV, Movie, Game, etc. Then click the "New Thread" button.
Step 3: Type in all the information about your title, characters, voice actors in the "Demo Content Request Format" above. Use the editing and formatting tools as needed. *
Step 4: Review all your content and when ready, click "Submit New Thread".
Step 5: Wait for a BTVA Team Member to review your request. If approved, it will be labelled with a priority tag and added to our content queue. We'll provide feedback to you about the request as needed. Please be patient and it can take some time for it to be completed. Thanks.

* Below are screenshots showing the "Insert Link" and "Insert Image" tools, which can be used to post links and your cropped images in the request.

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